Are you one of the more than 145 million daily active users on Microsoft Teams? If so, you probably know that it is an excellent tool for improving collaboration and productivity. But chances are you are only scratching the surface with this platform. Unlock its full potential by putting these Microsoft Teams tips and tricks into practice.
Optimize Your Team’s use of ‘Teams’
Microsoft Teams is much more than just another platform for video conferencing. Every business professional can benefit from how ‘Teams’ can optimize many different tasks, from communication to translation. So before your next big conference call, learn a few Microsoft Teams tips and tricks from the pros.
By using @mention, you can send and filter messages to your colleagues. Simply type “@” into the search bar to find the person you’re looking for. You can also use @mentions to prioritize messages sent to you and to filter your recent activity.
Channels are filled with thousands of conversations. Thankfully Microsoft Teams makes it easy to tag and search messages. This allows you to refer back to them in the future if you need to.
To use the tagging feature, select the “pencil” icon next to the member names and then type a title that relates to the chat content. Include a word or phrase that you can search for in the future.
Whether you’re crushed on a deadline or have a quick turnaround task on your plate, they are many times you’ll need to filter out distractions.
To stay focused on the business at hand, change when and how Microsoft Teams alerts you by customizing Notifications.
To set your preferences:
- Click your profile picture
- Select the “Notifications” tab
- Change the type and frequency of alerts
Today, business is conducted both locally and globally, making translation services crucial to success. Microsoft Teams offers an on-the-fly translation service for messages and video calls.
Simply hover your cursor over the message that you want to translate, click the ellipsis (…) and then click “Translate.”
Microsoft Teams also offers translation support for video calls. For example, you can turn on captions to share content in up to six different languages and even view live on-screen captions during your video conference.
Use Keyboard Shortcuts
Make Microsoft Teams even more convenient with keyboard shortcuts that will save you time and clicks.
Some of the must-use keyboard shortcuts include:
- Zoom in using Ctrl+ or zoom out using Ctrl+ –
- Turn your camera off: Ctrl+Shift+O
- Blur your background: Ctrl+Shift+P
- Mute your microphone: Ctrl+Shift+M
- Access your files: Ctrl+6
Ask Us for More Microsoft Teams Tips and Tricks or Other IT Assistance
We know better than anyone that Microsoft Teams tips and tricks are very handy to have in your toolbox. At TCI Technologies, we fully understand how technology makes your life and the lives of the people at your company easier. From Managed IT services to Cloud IT services, we are available to assist your organization.
Contact us today to learn more about the expert IT services that we provide to New York, Connecticut, and New Jersey businesses.